To: Faculty/Staff on the Quarter System
From: N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs
Subject: Academic News and Key Policy Reminders for the Fall Quarter 2014-2015
Date: September 19, 2014
Welcome to the Fall 2014 Quarter at Drexel!
- Fall Quarter classes begin on Saturday, September 20 for Saturday Scholars (Part of Term A).
- Fall Quarter classes begin on Monday, September 22 for all other full-time and part-time students.
Please review the key dates and policy reminders for the upcoming quarter.
KEY RESOURCES & PRACTICES
New International Students I-20/DS-2019 Registration
Starting Fall 2014, the Office of International Students and Scholars Services (ISSS) is implementing a paperless process for registering incoming students' SEVIS records. Within 30 days of the program start date that is indicated on the international student's I-20/DS-2019, a student entering the United States should scan the following documents via email to ISSS at firstname.lastname@example.org:
- I-20/DS-2019 Registration Form;
- I-20 (for F1 Visa holders) or DS-2019 (for J1 Visa holders);
- Passport page;
- F1/J1 Visa Page and visa stamp page;
- I-94 (which students can retrieve online after their entrance into the U.S.)
For students on the quarter system, the start date is Monday, September 22. As a part of the new I-20/DS-2019 registration process, undergraduate students are also required to visit the ISSS tables during the times designated at Orientation and swipe their DragonCards. The swipe-in time for undergraduate students is Thursday, September 18, 1:00 – 3:00 PM.
Failure to comply with any of the above mentioned steps will result in a hold on a student's academic record, and eventually the I-20/DS-2019 will be canceled.
Transition to Quarterly Billing
Drexel has moved to a quarterly billing method for all full-time undergraduate students as of the 2014 Fall quarter. The change to quarterly billing is being made in response to feedback we have received from students and parents, and we believe the change will increase academic flexibility, simplify the billing process and overall reduce the administrative burden on students and their families.
All students should review the information at drexel.edu/quarterly-billing to ensure that they are informed of how this change will affect them.
Convocation, which communally celebrates the beginning of the academic year, is scheduled for Tuesday, October 7, 2014. The day begins with all faculty invited to breakfast together with the Provost in Behrakis Grand Hall, starting at 8:00 AM. The ceremony is scheduled for 11:00 AM in the Main Building Auditorium at 3141 Chestnut Street. This year's theme is "The Year of Faculty." Dr. Paula Marantz Cohen, Dean, Pennoni Honors College and Distinguished English Professor, will be the keynote speaker.
All faculty and administrators participating in the procession are requested to register online at drexel.edu/convocation/rsvp. Academic regalia is available for rental courtesy of the Office of the Provost.
All orders for regalia must be placed by Tuesday, September 23, 2014.
Regalia can be picked up in Behrakis Grand Hall on Tuesday morning, October 7, between 8:30 and 10:00 AM.
All students, faculty, and staff are strongly urged to attend Convocation. Any class that meets on the Main Campus between 10:00 AM and 2:00 PM regardless of the start time will be canceled to allow all members of the Drexel community to attend Convocation.
For more information, please visit the Convocation website.
Fall Career Fair
Drexel University is pleased to host the largest university-held Career Fair in the Greater Philadelphia area open to all majors. Held on Thursday, October 9, 2014, from 10:00 AM to 3:00 PM in the Drexel Armory, this event will attract more than 200 employers nationally. Approximately 1,000 Drexel students and alumni, along with students from other universities in the area, have attended the Career Fair in previous years.
For more information, please visit the SCDC Career Fairs website.
Academic Progress Report & Early Warning System
The Academic Progress Report and Early Warning System (EWS) is an audit conducted by the Office of Academic Advising, Retention & Diversity (AARD) to collect academic progress in select courses that are critical to students maintaining academic progress. Particular emphasis is placed on identifying students who may be underperforming in these select courses.
Faculty in the chosen EWS courses will be asked to submit current assessments of performance (as of Weeks 4 and 5) for students in their sections who are receiving a grade of C- or below. Faculty who have student-athletes enrolled in their courses are asked to provide a progress report for all atudent-athletes enrolled in their courses, regardless of grade in the course. Please note that all faculty have the option of reporting academic progress for undergraduate students in their courses. The Office of AARD is asking that assessments of student academic progress be uploaded into Banner no later than Tuesday of Week 6, October 28, 2014 at 12:00 PM.
AARD collects and processes the student data, distributing it to advising managers in each of the colleges/schools. Academic advisors are then asked to outreach to students identified through this process to provide just-in-time support and guidance according to their college/school procedures.
Constitution Day 2014
On September 17, 2014, Drexel celebrated the anniversary of the United States Constitution, which marked the birth of our government and was signed here in Philadelphia in 1787.
The ideals on which America was founded—commitments to the rule of law, limited government and the ideals of liberty, equality and justice—are embodied in the Constitution, which is the oldest written constitution still currently in use.
All students, faculty and professional staff are encouraged to visit Drexel University's website dedicated to the U.S. Constitution in honor of Constitution Day, celebrated on September 17. There you will find the basic laws of the United States in its seven articles and 27 amendments, as well as a welcome message from Drexel President John Fry.
In addition, a U.S. Constitution smartphone app, which was created in an effort to modernize the inspiring words of our forefathers, is now available with just the click of a button and viewable across all platforms of mobile devices. This application was a collaborative project between Drexel University's Office of Government & Community Relations and the Lindy Center for Civic Engagement.
To view Drexel's U.S. Constitution website, visit drexel.edu/usconstitution.
To download the mobile app, please click your respective mobile operating system:
Academic Calendar 2014 - 2015
The Academic Calendar provides detailed information regarding important academic deadlines, critical SCDC/Co-operative education dates, and University holidays. Please note the following academic deadlines:
Fall Quarter Classes Begin
- Saturday Scholar courses
- Part of Term A: Saturday, September 20, 2014
- Part of Term B: Saturday, November 1, 2014
- Accelerated Program courses
- Part of Term A: Monday, September 22, 2014
- Part of Term B: Monday, October 27, 2014
- Monday, September 22, 2014 for all other full-time and part-time students
Fall Quarter Classes End
- Saturday Scholar courses
- Part of Term A: Saturday, October 25, 2014
- Part of Term B: Saturday, December 13, 2014
- Accelerated Program courses
- Part of Term A: Saturday, October 25, 2014
- Part of Term B: Saturday, December 13, 2014
- Friday, December 5, 2014 for all other full-time and part-time students
- Friday, October 3, 2014 by 5:00 PM with academic advisor assistance
- Sunday, October 5, 2014 by 11:00 PM via DrexelOne
- Friday, November 7, 2014 by 5:00 PM with academic advisor assistance
Students should have an assessment of their performance by the end of Week 5 and before the course withdrawal deadline (end of Week 7). When considering drop and withdrawal, students should be aware of financial aid policies, as well as the impact these actions may have on their progress in program plan of study.
- Friday, September 26, 2014 by 5:00 PM with academic advisor assistance
- Friday, November 7, 2014 by 5:00 PM with academic advisor assistance
- Friday, October 10, 2014 by 5:00 PM with academic advisor assistance
- Friday, November 21, 2014 by 5:00 PM with academic advisor assistance
- Friday, September 26, 2014 by 5:00 PM with academic advisor assistance
- Sunday, September 28, 2014 by 11:00 PM via DrexelOne
- Friday, October 31, 2014 by 5:00 PM with academic advisor assistance
- Sunday, November 2, 2014 by 11:00 PM via DrexelOne
- Friday, October 10, 2014 by 5:00 PM with academic advisor assistance
- Friday, November 14, 2014 by 5:00 PM with academic advisor assistance
Closed Section Overrides
In the event that a course has reached its maximum capacity as established by the Office of the University Registrar and the department offering the course, a student must appeal to be added into the course – that is, appeal to override the established maximum capacity for the course section. Authorization to add a student to a section that has exceeded maximum enrollment capacity must be secured by Thursday, October 2, 2014.
The appeal to be overridden into a course must be advanced to the academic advisor or Dean's Office. The appeal will be reviewed against established criteria for override consideration. If the student meets the criteria, he/she must then complete an Add/Drop/Withdraw form and obtain the instructor's signature for the course.
The instructor's signature on this form is provided as an indication that the addition of the student will not negatively impact his/her ability to achieve learning goals for the course and that the seating capacity of the room has not been exceeded. An instructor's signature is not final approval.
Once the instructor's signature is secured, the student must return the Add/Drop/Withdraw form to his/her academic advisor.
Students on Financial Hold
The placement of a financial hold on a student's record prohibits course registration. Those students whose accounts have been placed on hold are prohibited from sitting in courses for which they are not registered, and/or participating in co-op, until the circumstances contributing to the hold are resolved.
Students on hold have until the end of the adjustment period (Friday, October 3, 2014 at 5:00 PM) to resolve the hold placed on their account in order to add courses or participate in co-op by the deadline.
Being on hold during the first two weeks of the term (the adjustment period) is not considered an acceptable reason for late course add.
Students on hold with unpaid balances who would like to discuss financing options should contact Drexel Central.
Assessment of Student Progress
In order for students to make a reasonable decision regarding course withdrawal, it is important to provide information regarding their performance before the withdrawal deadline. It is critical that every instructor make certain students are provided an assessment of their performance in their course by the end of Week 5 of classes (Friday, October 24, 2014) and no later than the end of Week 6 of classes (Friday, October 31, 2014). Faculty are encouraged to structure courses accordingly, to include assessments such as quizzes, exams, lab work, essays, etc. Graded course material should be returned to students by the end of the sixth week to provide a sufficient basis upon which the student can usefully gauge their standing in the course.
Instructors for accelerated sessions are also asked to abide by this practice by providing information by the end of the second week of the accelerated session, so that all of their students will know where they stand in the course.
Registering for Classes During Co-op
Students who are on co-op this Winter will be given a time ticket to register for courses. The time ticket for students on co-op in the Winter term will be Monday, November 17, 2014 through Sunday, November 30, 2014. It is important for students to understand the guidelines that apply to the policy so that they do not incur additional charges to their bill.
The co-op coordinator will ensure that the requested course does not interfere with the student's co-op assignment. In some cases, the co-op employer may be contacted. For example, a student working during the day should only register for an evening course, whereas a student working evenings would be permitted to register for a day course. Registration is subject to course availability within established enrollment limits. No new course sections will be added.
Undergraduate students enrolled in a co-op education program may register for up to four (4) credits during each term for which they are on a co-op assignment without additional charge. If a course carries more than four (4) credits, the additional credits are billed on a per-credit basis. Students on co-op are permitted to register for a maximum of six (6) credits per co-op term. However, if a student is interested in registering for over four (4) credits, he/she should contact his/her co-op coordinator.
For more information on the policy and guidelines, students can reference the Classes During Co-op policy and contact their co-op coordinator regarding eligibility guidelines to participate in classes during co-op.
Fall Quarter Final Examination Period
Fall Quarter Examinations Begin
Fall Quarter Examinations End
- Saturday, December 13, 2014
Please note that no final examinations may be given during the last week of class. During finals week, no student is obligated to take more than two finals on any given day. If a student has more than two examinations in one day, he or she may appeal to the Office of the Provost for relief. The Final Examination policy states that students must appeal to the Office of the Provost for consideration at least three (3) business days before the examination date. The student can download the appeal form and submit it to the Office of Academic Advising, Retention & Diversity, Main Building Suite 308. Fall Quarter 2014-2015 student exam schedules will be reviewed to provide relief as follows:
- Instructors for those courses with the highest course number will be asked to give a special exam for the Fall Quarter 2014-2015.
Please take a moment to review the Examinations and Grading Options policy.
Due Dates for Final Grade Submissions
All grades are to be submitted by Wednesday, December 17, 2014 at 12:00 PM.
- For classes with enrollment less than 50: grades will be due 48 hours after the final exam.
- For classes with enrollment of 50 or more: grades will be due 72 hours after the final exam.
Absence from Class
In the event of absence due to a medical illness, students should review the syllabi for their courses with regard to the instructor's policy on absence. In cases of extended absence that impact a student's ability to participate in courses, faculty may request that students provide a note documenting that the absence is warranted, but such note should exclude specific diagnoses. In the event that a student discloses a serious illness or medical condition, faculty should refer students to the Office of Disability Resources (ODR). General guidance regarding requests for such medical documentation can be found in the Health Center Notes policy.
- If an Accommodation Verification Letter (AVL) is in existence and contains an accommodation related to attendance, the Accommodation Verification Letter should serve as evidence that absence is warranted and no further documentation should be required for the student.
Faculty and students are reminded that the decision to continue with a course needs to be evaluated carefully. Faculty are encouraged to remind students that careful consideration is in their (the student's) best interest, and that the student will be held accountable and is solely responsible for any consequences that may arise from a decision to persist in a given course rather than to withdraw.
For additional information regarding absence from classes due to University-sponsored activities; religious observances; and extended or other absences, please see the Absence from Class policy.
The Audit Option provides undergraduate and graduate students the opportunity of attending a course, but carries no credit and no standard letter grade. Participation in the course will be evidenced by the "AUD" grade designation on the transcript. The "AUD" grade designation does not affect a student's GPA. Please review the full Audit Option policy.
Class Cancellation Due to Unexpected Instructor Lateness/Absence
On rare occasions, instructors may be delayed or unable to attend a class due to unforeseen circumstances. In the event that an instructor does not appear in class due to an unexpected delay and has not notified class of his/her expected arrival time, class is cancelled after 15 minutes of the scheduled start of class. Please review the full Class Cancellation policy.
During the pre-enrollment period through the end of Week 2 classes for the term, all students, with the exception of first-term freshmen, may add courses that are free from restrictions/permissions by using DrexelOne. Instructor or academic unit approval is conditional on class size limitations. Regardless of when a student adds a course, the student is responsible for meeting all course requirements as mandated by the specific course syllabus.
Please note that "dropping" a course and "withdrawing" from a course are distinct actions and governed by different policies. (See "Course Withdrawal" policy below.)
For all undergraduate students, courses may only be dropped during the "drop period," lasting from the beginning of the enrollment period through the end of Week 2 of the quarter. Dropping a course results in the course being removed from a student's academic record without a "W" appearing on the transcript—specifically, neither the course nor the grade of "W" appears on the transcript. Freshmen and new first-term transfer students must meet with their academic advisors to drop courses during the first quarter. Undergraduate upper-class students may use DrexelOne to drop courses. Approval of the instructor is not required to drop a course (but is required to withdraw from a course).
For "accelerated courses," which normally last five weeks, the drop period is limited to the first week of the course. Thus, for accelerated courses given during Weeks 1 through 5 of the regular term, the drop period is Week 1; for accelerated courses given during Weeks 6 through 10 of the regular term, the drop period is Week 6 (of the regular term).
Withdrawing from courses may impact a student's academic progression and financial aid awards. Before withdrawing from class, students are urged to review the impact of withdrawal on their program plan, particularly if withdrawing from critical pre-requisite courses. Students should also contact Drexel Central and/or their academic advisor to determine the potential consequences of withdrawal on fulfillment of federal financial aid criteria. Students are strongly encouraged to review the Satisfactory Academic Progress policy posted on the Drexel Central website.
Family Education Rights and Privacy Act (FERPA) Policy
The Family Educational Rights and Privacy Act ("FERPA") affords a student certain rights with respect to his/her education records.
Please take a moment to review the FERPA policy.
Grade of Incomplete (INC)
A grade of "INC" (Incomplete) may be reported in place of a letter grade for any course in which the instructor deems that the incomplete work can be completed by the student within an agreed upon time (which must be in accordance with the Grade of Incomplete Guidelines and the statute of limitations governing grade changes). The conditions and terms for the completion of the course are at the discretion of the instructor and are to be mutually agreed upon by the instructor and the student before the end of the term. It is strongly recommended that the student and instructor enter into an Incomplete Grade Contract to clarify expectations, deliverables and timeline.
General guidelines for considering an "INC" are:
- The student has successfully completed a significant amount of the required course work (at least 70% depending on the level and content of the course) and in the estimation of the instructor, has a reasonable likelihood of completing the course material.
- The student has maintained a passing grade of C or better for his/her completed material.
- The instructor judges the student to have a legitimate reason to request an Incomplete grade.
- The student and instructor enter into an Incomplete Grade Contract. The contract should be maintained by the student, the instructor and the department.
The grade of "INC" should be entered for the student at the time grades are submitted for the course. Students are expected to fulfill the requirements of the agreement within one academic year of the incomplete. If the grade is not submitted by the date established with the course instructor in the Incomplete Grade Contract, the "INC" will become a failing grade (F) on the student's academic record. This grade will be reflected in the student's GPA and will be considered as the final grade without the possibility to change. Students are advised that once an incomplete grade is assigned, withdrawal from the course will not be considered.
Graduate Students: Students who are on probation cannot be offered an "INC" grade.
Graduating seniors can begin their application for degree starting the summer before the onset of their senior year through to the application deadlines listed on the Drexel Central Graduation Dates and Deadlines page by completing and submitting the Application for Degree via DrexelOne. Indicating one's senior status by applying for a degree prior to the start of senior year will assist the University in assessing accurate billing for the final year at Drexel. For more information, please visit the Guide for Applying for a Degree.
Leave of Absence Options for International Students
1. International Vacation Term
In order to maintain active non-immigrant status, all F-1 and J-1 international students must be enrolled full-time (at least 12 credit hours for undergraduates and at least 9 credit hours for graduates) unless they have received authorization to enroll less-than-full-time (LTFT) or have been approved for an International Vacation term. F-1/J-1 international students who have registered full-time for 3 consecutive quarters (or 2 consecutive semesters), or who have begun their degree program in Winter or Spring quarter this year, are eligible for an International Vacation term in the Summer.
Typically, F-1/J-1 international students who wish to take an International Vacation term are asked report to the Office of International Students and Scholars Services (ISSS). All international freshmen who have been enrolled full-time in Fall, Winter, and Spring quarters, or whose degree program began in Winter or Spring quarter of this year, will automatically be enrolled in an International Vacation term in the Summer. For international students that are not freshmen, they should contact ISSS to confirm their eligibility for an International Vacation term. Please note that F-1/J-1 international students can still enroll LTFT while they are on an International Vacation term in or outside of the United States.
2. Temporary Leave of Absence
International students who are ineligible for an International Vacation term and wish to take a term off must apply for a Temporary Leave of Absence (TLOA) with ISSS. If a student wishes to apply, he/she must exit the U.S. immediately, or within two weeks of applying for a TLOA, and may not re-enter the U.S. until the term is over. Please review the forms and policies relating to International Vacation terms and TLOAs. Please Note: Students taking leave of absence for more than one term or will be outside the U.S. for more than five (5) months will have their I-20/DS-2019 terminated. The student must apply for a new I-20/DS-2019 before they return to the U.S. to resume their studies. To receive the new I-20/DS-2019, the student will need to obtain a "return support letter" from their academic advisor that sets forth the student's major, returning term, level of education, and estimated graduation date.
Currently, all port of entry Customs and Border Patrol (CBP) officers will check each F-1 and J-1 student's SEVIS record to ensure that he/she is in "Active" status prior to admitting the student to the U.S. The implementation of this policy requires that students spend significantly longer time at the port of entry when arriving to the U.S. As always, current international students should make sure to check with the ISSS before leaving the U.S. to ensure that:
- Their F-1/J-1 student status is "Active"
- They have an up-to-date travel signature on their I-20/DS-2019 (the travel signature is valid for one year from the last date of the travel signature)
- Their visa is still valid until reentering the U.S.
- Their passport is valid for at least 6 months into the future
In order to maintain lawful F-1 or J-1 non-immigrant status, international students must either be enrolled full-time or receive permission from the ISSS office to enroll Less-Than-Full-Time (LTFT). All LTFT requests must be submitted to ISSS with a proper approval and signature from the student's academic advisor by the add/drop deadline or at the latest before withdrawal deadline of every term.
Withdrawal from the University
If international students withdraw from Drexel, they will have their I-20/DS-2019 terminated and must plan for departure from the U.S. or apply to transfer to another university within two (2) weeks from withdrawal effective date. To avoid delay in transferring out, students must complete the withdrawal process with Drexel Central prior to enrolling in classes at the new institutions.
Readmission to Drexel
If international students plan to return to Drexel, they should be aware that at the time of readmission they will need to apply for a new I-20/DS-2019. To receive the new I-20/DS-2019, they must present certain documents, including a readmission letter from their college/school and proof of financial support. International students who are transferring back to Drexel from another institution in the U.S. must provide the documents mentioned above along with the Transfer-In Form. If you have any questions about the above mentioned policies, contact ISSS directly at 215-895-2502 or email ISSS@drexel.edu.
Late Add/Drop/Withdraw Form Submission After Week 7
Late Add/Drop/Withdraw appeals will only be considered in the event of exigent circumstances. All such requests made after Week 7 must be coordinated with the student's academic advisor. All form submissions after Week 7 should be sent by the advisor via SharePoint to the Office of Academic Advising, Retention & Diversity, Main Building 308, or in the case of graduate students, to the Office of Graduate Studies, Randell 240.
Exceptional consideration is afforded to military veterans who are called upon for active duty and thus must seek late withdrawal from courses. Military veterans called to active duty should coordinate with their academic advisor as soon as possible. For a list of undergraduate academic advisors, please visit the academic advising directory.
Loan Exit Counseling for Graduating Students
All students who are graduating in 2014-2015 and borrowed federal loans (Perkins, Direct Subsidized, Direct Unsubsidized and Graduate PLUS loans) must complete loan exit counseling online at studentloans.gov.
Loan exit counseling provides students with important information about their repayment responsibilities and the various repayment options the Department of Education offers.
No Grade Reported (NGR)
The system-generated "NGR" is a temporary indicator. "NGR" will be recorded only if a student has never attended the course.
Be advised that the "NGR" is not a grade, but a temporary indicator that requires prompt resolution leading either to the removal of the course from a student's record or the assignment of a grade.
Students have one term to resolve the "NGR" on their record. If a final grade is not reported by the end of the following term, an administrative grade of "F" will be reported and recorded on the student's transcript. This grade will be calculated in the student's GPA as a failure and is considered a permanent grade.
Graduate Students: Any "NGR" entered into the record for a student on probation must be converted into a regular grade by the end of the first week of the quarter that a student is back in school—not at the end of that quarter, as is the case for all other students.
Protecting Personally Identifiable Information
Drexel University is re-examining all internal policies and procedures related to records management in order to minimize the chances of inadvertent public disclosure of protected data within the Drexel community. At this time, here are several simple steps provided by the Office of Information Resources and Technology for improving data privacy and security generally:
- Be sure to use the minimum data necessary to complete a task. Don't reuse or redistribute a file that contains data that isn't needed.
- Don't store university data outside of the university's protected data centers. Exceptions may be granted upon request to email@example.com.
- Set up an approval process before the release of data. This can be as simple as a "second set of eyes" to review a message before sending it.
- Limit the number of copies of data that are made and the number of people with access to the data to the smallest number necessary to complete a task. Delete the data when it's no longer needed.
- Always double-check e-mail before sending it. Make sure it only contains content or attachments that you intend to share. Open attachments before sending them to check spreadsheets and presentation materials for "hidden" columns, rows or slides that should not be sent. It is extremely rare for it to be necessary to send personal data via e-mail.
Quarter/Semester Credit Conversion
When converting credits from semester to quarter or vice versa, the following conversion can be used:
1.0 semester credit = 1.5 quarter credits.
Reserved Seating capability enables departments to "reserve" a certain number of seats in identified classes for those students who absolutely need to take the class, such as graduating senior majors in a field. By reserving "seats" in courses for special cases, departments can ensure that no one will be closed out of a course that they need or that is required for progression in their academic plan.
Senior Privilege affords seniors a one-time opportunity to take an additional final exam to make up a failing grade in a course required for graduation (but does not exempt students from attending class and/or taking final exams). The following criteria apply:
- Senior Privilege may be invoked only once during an undergraduate career.
- The failing grade must have been incurred during the period in which a student is classified as a senior, and the failing grade must not have been assigned as the result of any academic dishonesty.
- The student must have been enrolled in course(s) during the term in which the course was taken (i.e. not on co-op).
- The make-up exam used for Senior Privilege must be taken during the second day of exam week in the student's final term.
- The grade for the exam must be reported to Drexel Central by the fourth day of the exam period.
- The student's permanent record will record the fact that the student took the course two different times; the grade earned in each will appear on the record and both grades will be included in the GPA calculation.
Senior Privilege does not exempt students from attending class and/or taking final exams in courses for which they are enrolled during the last term of their senior year. Students are required to adhere to class attendance requirements for all other courses as specified by university policy.
- The student must secure a Senior Privilege application form from the Drexel Central Forms & Applications page and fill in the required information.
- The student has his/her appropriate academic advisor verify their eligibility and sign the approval line, after which it must be signed by the Office of the University Registrar (OUR).
- The completed form should be taken to the Cashier's Office in Drexel Central, Main Building Suite 106, where the student will pay the required special examination fee. The Cashier's Office must stamp the form to verify payment.
- The student schedules an appointment with the instructor to establish the time for the exam.
- After the exam is administered, the student will submit the Senior Privilege form to the instructor so that the instructor may record the grade received and sign the form to indicate that the student completed the exam. The instructor shall make certain that the academic unit's seal, or the Dean or Director's signature, appears on the form.
- By the fourth day of exam week, the instructor submits the form to OUR for recording of the grade.
Wait-Listing for Courses at Capacity
Colleges will identify courses for which they want to implement wait-listing. When students register into a wait-listed course that has reached capacity, they will be placed on a wait-list and notified by email of their placement on the waitlist. As more students are added to the list, a new section may be created at a time that best accommodates student schedules. Students will be notified that they have been added to the newly created course by email. This capability enables departments and colleges to better anticipate and plan for course schedule needs each term.
KEY RESOURCES & PRACTICES
Code of Conduct and Academic Honesty Policy
We encourage students to review and abide by the University policy on Academic Integrity. The Academic Integrity policy is written in support of the University's strong commitment to high academic standards and integrity, and has been endorsed by the Undergraduate Student Government Association (USGA). The Academic Affairs Committee of the USGA has authored a Statement of Honor, which furthers these ideals; the Statement of Honor was approved by the USGA on August 4, 2006.
As members of the Drexel University undergraduate student body, we seek to uphold a learning environment that embraces preeminent standards of education, integrity, and community. We strive to conduct ourselves in a manner that is beyond reproach, adhering to the University's Code of Conduct and Academic Honesty policies. Devoted to the principles of mutual respect, equality, and honor, we assume an obligation to serve one another.
As a Drexel University graduate student and aware of the University's mission, I commit myself to excellence in research, teaching, and service. In furtherance of that aim and because I understand that my actions affect all members of the Drexel community and my profession, I pledge to conduct myself with the highest integrity, honor, and respect in all my endeavors.
DegreeWorks: Graduation Requirements
DegreeWorks is software for degree auditing and course planning that can assist students in assessing their progress toward degree completion by providing a clear picture of degree requirements and courses completed. All students have access to DegreeWorks.
Students, faculty and professional advising staff access DegreeWorks through DrexelOne. There are graphic advising worksheets within DegreeWorks showing options for all requirements, helping students and their advisors determine academic progress and providing information to help with registration decisions. Students contemplating major changes can run what-if scenarios to see how completed courses apply to other majors. Plans of study can be developed by students and their advisors showing exactly which courses will be taken each term at Drexel.
DegreeWorks provides access to multiple services through hyperlinks: Drexel Central, Term Master Schedule, AskDrexel, DegreeWorks help, catalog pages and lists of Writing Intensive Courses.
Through the Office of Disability Resources (ODR), the University provides reasonable accommodations to qualified individuals with disabilities to ensure equal educational and employment access, including equal access to University courses, programs, facilities, services, and activities. Please see the Office of Equality and Diversity's general policies page to access the Reasonable Accommodation of Individuals with Disabilities policy. ODR also provides resources to students with disabilities to assist them in becoming self-sufficient, independent, and successful members of the University's community and of the workplace communities they will join after graduation.
Students, faculty or staff seeking reasonable accommodations for their disabilities must register with ODR to receive an accommodation. The staff of ODR will work closely with individuals to review medical documentation, assess their needs, and link them to the resources necessary to ensure them the opportunity to participate fully in college life and/or their profession. It is the individual's responsibility to provide their Accommodation Verification Letter (AVL) to the person facilitating their accommodations in advance of when those accommodations are needed, and to inform them of which of their approved accommodations they are requesting to use. For exam accommodations, students must notify their faculty member at least 5 business days (7 calendar days) in advance of the exam in order to be guaranteed their accommodation. Please visit the Office of Disability Resources website for more information.
When providing or facilitating accommodations for students with disabilities, it is important to remember that any student with a disability should be treated exactly the same as all other students, with the only exception being the accommodations specifically stated on the student's Accommodation Verification Letter (AVL). If students request accommodations not listed on their AVL, they must be referred to ODR to have those additional requests reviewed and evaluated. ODR is also available to act as a resource for faculty and professional staff who are working with students or employees with disabilities. The Office of Disability Resources is a department within the Office of Equality & Diversity.
Drexel Central: Your One Stop for
Financial and Registration Services
Drexel Central is the university's one-stop location for students and families to receive answers to all billing, financial aid and registration inquiries.
Students and families who visit Drexel Central will be able to receive assistance in financial and registration services including:
Drexel Central has four offices across three campuses:
- Determining the financial consequences of program changes
- Identifying sources of financial assistance
- Reviewing financing options
- Understanding the eBill
- Obtaining transcripts and enrollment certifications
- University City Campus – Main Building, Room 106
- Center City Campus – New College Building, Room 1142
- Queen Lane Campus – Room G-27
- School of Law – Room 451
Students can visit any of these locations to discuss billing, financial aid or registration information. Students and parents can also call Drexel Central's Call Center hosted by EdFinancial Services at 215-895-1600.
Drexel Central can also be sent an electronic message via ask.drexel.edu. You can find a list of office and call center operating hours at drexel.edu/drexelcentral/about/contact.
The Drexel Central website, drexel.edu/drexelcentral, offers a variety of services to students and parents, including:
- Step-by-step instructions for making payments, applying for financial aid and registering for classes
- Video tutorials on financial aid information
- Billing, financial aid and registration forms
Drexel Central may provide referrals to other offices for students who have questions outside of the scope of Drexel Central operations. Common referrals include Academic Advising, Dragon Card, Dining Plans and University Housing.
Office of Information Resources and Technology
Course Open and Close Dates – All faculty have the ability to open their Learn courses early and keep them open late. To do this, under the course Control Panel, go to Customization > Properties and change the Start and/or End Dates as necessary. Be sure to click Submit after the changes have been made.
Trainings and Workshops – IRT offers a number of different trainings and workshops on systems and software like Drexel Learn, Collaborate and Camtasia. To find the latest listing of available offerings, go to the Workshops page at drexel.edu/irt/help/workshops.
OLC Courses for Faculty – The Online Learning Council (OLC) has created a number of courses that have been made available within Drexel Learn. Some of the courses that are currently available have content relating to: Instructors Teaching Online, Students Taking Online Courses and Accessibility. For more information, you can visit the INSPIRE website at: drexel.edu/inspire.
Promoting a Diverse and Fair Learning Environment
The mission of the Office of Equality & Diversity (OED) is to promote, support, and sustain a welcoming University environment of equality, fairness and respect that fosters life-long learning through diversity and inclusion. OED is responsible for ensuring equal opportunity and compliance with University policies and federal, state and local laws prohibiting discrimination based upon race, color, religion, gender (sex), marital status, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity and expression, genetic information, and any other prohibited characteristic. See Drexel's Equality and Non-Discrimination Policy OED-1.
Title IX of the Education Amendments of 1972 ("Title IX") prohibits discrimination on the basis of sex in any federally funded education program or activity. Sexual harassment, which includes sexual violence, is a form of sex discrimination. Drexel University is committed to providing an environment free from discrimination, including discrimination based upon sex. Please take a moment to review the University's new Sexual Harassment and Misconduct Policy OED-3. The University provides support and resources to students, faculty, and professional staff to address concerns related to sex discrimination and has appointed Michele M. Rovinsky-Mayer, J.D., Associate Vice President, Office of Equality & Diversity, as its Title IX Coordinator. See Drexel's Title IX resource page for resources, including a listing of Deputy Title IX Coordinators.
Students, faculty and professional staff with questions about or complaints concerning discrimination, harassment, and/or retaliation should contact Michele Rovinsky-Mayer, J.D., at 215-895-1405 or firstname.lastname@example.org. Please visit the OED website for more information.
The University is committed to promoting an environment that supports cultural and spiritual diversity. It is essential that students contact their instructors before the conclusion of the add/drop period, end of Week 2, in order to request religious observance consideration for the term.
For more information, please review the Office of the Provost Statement on Religious Observances. For consultation concerns, please contact the Coordinator of Religious and Spiritual Life in the Office of the Dean of Students.
Security and Safety on Campus
The Drexel University Department of Public Safety has developed a number of crime prevention and awareness programs to educate the Drexel community in the various aspects of public safety. Information is provided to students, faculty, and staff to increase awareness of their surroundings, to provide safety and security recommendations, and educate everyone on what to do in emergency situations. We view these informational communications as an integral part of the development and implementation of the University's public safety program.
The University's safety and security initiatives focus on the importance of the community and partnerships. We enjoy excellent professional relationships with many public and private institutions, agencies and groups that play an important role in the Drexel community. One of our most important principles is that safety and security is a shared responsibility. It is imperative that our community members know, understand and practice a realistic approach to creating and maintaining the safest possible environment that is based on awareness, practices, partnerships, experience and common sense.
The Public Safety website contains a great deal of information that will help guide you. Here are some of the links that we think will be of great interest and benefit to you:
When a Student Is in Distress: How You Can Help
If confronted with distressing circumstances, students may turn to you as a faculty/staff member for assistance. Your participation in identifying and referring students who are in distress is extremely important.
A student can be referred to Counseling Center staff at any time for a variety of services and support, but if a student appears to be in danger of imminent harm to him or herself or others, a referral is necessary. Specifically, if a student has expressed a direct threat to harm him or herself, has indicated that s/he intends to harm someone else, or appears to be potentially violent, you must call Drexel Police at 215-895-2222 or 911 for assistance. You can also contact and the Counseling Center, but it is important to address and control a "threat of harm" situation as quickly as possible. A call to DUPD or 911 is the most effective way in which to manage that type of situation.
The Counseling Center offers resources for faculty and professional staff for assisting a student in a time of distress. The website includes information on:
- How You Can Help
- Some Signs and Symptoms of a Student in Distress
- Guidelines for Intervention
- How to Make a Referral to the Counseling Center
- Some Warning Signs of Substance Abuse
Please note that a mental health referral or threat of harm action may not necessarily result in a petition for medical leave or student conduct repercussions. The decision to remain in school or pursue care away from the University is entirely up to the student, and conduct charges will be reviewed through the Office of Student Conduct and Community Standards if the complaint received is a violation of the Student Code of Conduct. Any student petition for withdrawal will be subject to the University withdrawal policy as outlined by the Office of the Provost.
Working with Drexel Student-Veterans
Drexel is proud to sponsor the Yellow Ribbon Program and provide educational opportunities for military veterans across all of the University's programs. The Office of Veteran Student Services unifies services and support, and provides mentorship for veterans. These services include the provision of: admissions assistance; financing & certification of benefits; academic resources and support services referrals.
The University is committed to promoting an environment that supports student-veterans at Drexel by assessing their individual needs and linking them to the services necessary to ensure the opportunity to participate fully in college life while meeting their service requirements.
To achieve this, the University takes into account the unique demands of student-veterans' military requirements; for instance, deployment and readmission. In those instances, the University will uphold the "Higher Education Opportunity Act" (posted September 18, 2009) which is posted on the Provost's Academic Policies page.
Student-veterans with questions regarding how to manage their deployment requirements or other service oriented issues should consult with their academic advisor, who will assist them with the development of a plan of action.
In addition, they may contact Dr. Rebecca Weidensaul, Associate Dean of Students, at 215-895-2501 or email@example.com. For more information, visit the Office of Veteran Student Services at 215 Creese Student Center, 3210 Chestnut Street.
This message to Faculty and Staff via Drexel Official Mail was approved by
N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs