Join Us for a Conversation on Clean Energy
Academic News for Students - Fall

To: Students on the Quarter System
From: N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs
Subject: Academic News and Key Policy Reminders for the Fall Quarter 2014-2015
Date: September 19, 2014

Welcome to the Fall 2014 Quarter at Drexel!

  • Fall Quarter classes begin on Saturday, September 20 for Saturday Scholars (Part of Term A).
  • Fall Quarter classes begin on Monday, September 22 for all other full-time and part-time students.

Ready for the upcoming quarter? Review these key dates and policies to ensure you're informed and prepared.






New International Students I-20/DS-2019 Registration

Starting Fall 2014, the Office of International Students and Scholars Services (ISSS) is implementing a paperless process for registering incoming students' SEVIS records. Within 30 days of the program start date that is indicated on the international student's I-20/DS-2019, a student entering the United States should scan the following documents via email to ISSS at

  • I-20/DS-2019 Registration Form;
  • I-20 (for F1 Visa holders) or DS-2019 (for J1 Visa holders);
  • Passport page;
  • F1/J1 Visa Page and visa stamp page;
  • I-94 (which students can retrieve online after their entrance into the U.S.)

For students on the quarter system, the start date is Monday, September 22. As a part of the new I-20/DS-2019 registration process, undergraduate students are also required to visit the ISSS tables during the times designated at Orientation and swipe their DragonCards. The swipe-in time for undergraduate students is Thursday, September 18, 1:00 – 3:00 PM.

Failure to comply with any of the above mentioned steps will result in a hold on a student's academic record, and eventually the I-20/DS-2019 will be canceled.

Transition to Quarterly Billing

Drexel has moved to a quarterly billing method for all full-time undergraduate students as of the 2014 Fall quarter. The change to quarterly billing is being made in response to feedback we have received from students and parents, and we believe the change will increase academic flexibility, simplify the billing process and overall reduce the administrative burden on you and your family.

All students should review the information at to ensure that they are informed of how this change will affect them.

Convocation 2014

Drexel University's Convocation is scheduled for Tuesday, October 7, 2014. Convocation communally celebrates the beginning of the academic year. The ceremony is scheduled for 11:00 AM in the Main Building Auditorium at 3141 Chestnut Street. This year's theme is "The Year of Faculty." Dr. Paula Marantz Cohen, Dean, Pennoni Honors College and Distinguished English Professor, will be the keynote speaker.

All students, faculty, and staff are strongly urged to attend Convocation. Any class that meets on the Main Campus between 10:00 AM and 2:00 PM regardless of the start time will be canceled to allow all members of the Drexel community to attend Convocation. Students enrolled in the College of Nursing & Health Professions, College of Medicine and the School of Public Health must check with their Program Directors for class schedules on this day.

For more information, please visit the Convocation website.

Fall Career Fair

Drexel University is pleased to host the largest university-held Career Fair in the Greater Philadelphia area open to all majors. Held on Thursday, October 9, 2014, from 10:00 AM to 3:00 PM in the Drexel Armory, this event will attract more than 200 employers nationally. Approximately 1,000 Drexel students and alumni, along with students from other universities in the area, have attended the Career Fair in previous years.

For more information, please visit the SCDC Career Fairs website.

Academic Progress Report & Early Warning System

The Academic Progress Report and Early Warning System (EWS) is an audit conducted by the Office of Academic Advising, Retention & Diversity (AARD) to collect academic progress in select courses that are critical to students maintaining academic progress. Particular emphasis is placed on identifying students who may be underperforming in these select courses.

Faculty in the chosen EWS courses will be asked to submit current assessments of performance (as of Weeks 4 and 5) for students in their sections who are receiving a grade of C- or below. Faculty who have student-athletes enrolled in their courses are asked to provide a progress report for all student-athletes enrolled in their courses, regardless of grade in the course. Please note that all faculty have the option of reporting academic progress for undergraduate students in their courses. The Office of AARD is asking that assessments of student academic progress be uploaded into Banner no later than Tuesday of Week 6, October 28, 2014 at 12:00 PM.

AARD collects and processes the student data, distributing it to the advising offices of the colleges/schools. Academic advisors may outreach to students identified through this process to provide just-in-time support and guidance according to their college/school procedures.

Constitution Day 2014

On September 17, 2014, Drexel celebrated the anniversary of the United States Constitution, which marked the birth of our government and was signed here in Philadelphia in 1787.

The ideals on which America was founded—commitments to the rule of law, limited government and the ideals of liberty, equality and justice—are embodied in the Constitution, which is the oldest written constitution still currently in use.

All students, faculty and professional staff are encouraged to visit Drexel University's website dedicated to the U.S. Constitution in honor of Constitution Day, celebrated on September 17. There you will find the basic laws of the United States in its seven articles and 27 amendments, as well as a welcome message from Drexel President John Fry.

In addition, a U.S. Constitution smartphone app, which was created in an effort to modernize the inspiring words of our forefathers, is now available with just the click of a button and viewable across all platforms of mobile devices. This application was a collaborative project between Drexel University's Office of Government & Community Relations and the Lindy Center for Civic Engagement.

To view Drexel's U.S. Constitution website, visit

To download the mobile app, please click your respective mobile operating system:


Academic Calendar 2014 - 2015

The Academic Calendar provides detailed information regarding important academic deadlines, critical SCDC/Co-operative education dates, and University holidays. Please note the following academic deadlines:

Fall Quarter Classes Begin

  • Saturday Scholar courses
    • Part of Term A: Saturday, September 20, 2014
    • Part of Term B: Saturday, November 1, 2014
  • Accelerated Program courses
    • Part of Term A: Monday, September 22, 2014
    • Part of Term B: Monday, October 27, 2014
  • Monday, September 22, 2014 for all other full-time and part-time students

Fall Quarter Classes End

  • Saturday Scholar courses
    • Part of Term A: Saturday, October 25, 2014
    • Part of Term B: Saturday, December 13, 2014
  • Accelerated Program courses
    • Part of Term A: Saturday, October 25, 2014
    • Part of Term B: Saturday, December 13, 2014
  • Friday, December 5, 2014 for all other full-time and part-time students

Course Add/Drop/Withdrawal

Non-Accelerated Courses
Course Add/Drop

  • Friday, October 3, 2014 by 5:00 PM with academic advisor assistance
  • Sunday, October 5, 2014 by 11:00 PM via DrexelOne

Course Withdrawal

  • Friday, November 7, 2014 by 5:00 PM with academic advisor assistance

You should have an assessment of your performance by the end of Week 5 and before the course withdrawal deadline (end of Week 7). When considering drop and withdrawal, you should be aware of financial aid policies, as well as the impact these actions may have on your progress in program plan of study.

Saturday Scholars
Course Add/Drop

Term A

  • Friday, September 26, 2014 by 5:00 PM with academic advisor assistance

Term B

  • Friday, November 7, 2014 by 5:00 PM with academic advisor assistance

Course Withdrawal

Term A

  • Friday, October 10, 2014 by 5:00 PM with academic advisor assistance

Term B

  • Friday, November 21, 2014 by 5:00 PM with academic advisor assistance

Accelerated Courses
Course Add/Drop

Term A

  • Friday, September 26, 2014 by 5:00 PM with academic advisor assistance
  • Sunday, September 28, 2014 by 11:00 PM via DrexelOne

Term B

  • Friday, October 31, 2014 by 5:00 PM with academic advisor assistance
  • Sunday, November 2, 2014 by 11:00 PM via DrexelOne

Course Withdrawal

Term A

  • Friday, October 10, 2014 by 5:00 PM with academic advisor assistance

Term B

  • Friday, November 14, 2014 by 5:00 PM with academic advisor assistance

Closed Section Overrides

In the event that a course has reached its maximum capacity as established by Drexel Central and the department offering the course, you must appeal to be added into the course – that is, appeal to override the established maximum capacity for the course section. Authorization to add a student to a section that has exceeded maximum enrollment capacity must be secured by Thursday, October 2, 2014.

The appeal to be overridden into a course must be advanced to your academic advisor or Dean's Office. The appeal will be reviewed against established criteria for override consideration. If you meet the criteria, you must then complete an Add/Drop/Withdraw form and obtain the instructor's signature for the course.

The instructor's signature on this form is provided as an indication that the addition of the student will not negatively impact his/her ability to achieve learning goals for the course and that the seating capacity of the room has not been exceeded. An instructor's signature is not final approval.

Once the instructor's signature is secured, you must return the Add/Drop/Withdraw form to your academic advisor.

Resolving Financial Holds

The placement of a financial hold on a student's record prohibits course registration. Those students whose accounts have been placed on hold are prohibited from sitting in courses for which they are not registered, and/or participating in co-op, until the circumstances contributing to the hold are resolved.

If you are on hold, you have until the end of the adjustment period (Friday, October 3, 2014 at 5:00 PM) to resolve the hold placed on your account in order to add courses or participate in co-op by the deadline.

Being on hold during the first two weeks of the term (the adjustment period) is not considered an acceptable reason for late course add.

Students on hold with unpaid balances who would like to discuss financing options should contact Drexel Central.

Registering for Classes During Co-op

If you are on co-op this Winter, you will be given a time ticket to register for courses. The time ticket for students on co-op in the Winter term will be Monday, November 17, 2014 through Sunday, November 30, 2014. It is important to understand the guidelines that apply to the policy so that you do not incur additional charges to your bill.

Your co-op coordinator will ensure that the requested course does not interfere with your co-op assignment. In some cases, the co-op employer may be contacted. For example, if you are working during the day, you should only register for an evening course; whereas a student working evenings would be permitted to register for a day course. Registration is subject to course availability within established enrollment limits. No new course sections will be added.

Undergraduate students enrolled in a co-op education program may register for up to four (4) credits during each term for which they are on a co-op assignment without additional charge. If a course carries more than four (4) credits, the additional credits are billed on a per-credit basis. Students on co-op are permitted to register for a maximum of six (6) credits per co-op term. However, if you are interested in registering for over four (4) credits, you should contact your co-op coordinator.

For more information on the policy and guidelines, please reference the Classes During Co-op policy and contact your co-op coordinator regarding eligibility guidelines to participate in classes during co-op.

Fall Quarter Final Examination Period

Fall Quarter Examinations Begin

  • Monday, December 8, 2014

Fall Quarter Examinations End

  • Saturday, December 13, 2014

Please note that no final examinations may be given during the last week of class. During finals week, no student is obligated to take more than two finals on any given day. If you have more than two examinations in one day, you may appeal to the Office of the Provost for relief. The Final Examination policy states that students must appeal to the Office of the Provost for consideration at least three (3) business days before the examination date. You can download the appeal form and submit it to the Office of Academic Advising, Retention & Diversity, Main Building Suite 308. Fall Quarter 2014-2015 student exam schedules will be reviewed to provide relief as follows:

  • Instructors for those courses with the highest course number will be asked to give a special exam for the Fall Quarter 2014-2015.

Please take a moment to review the Examinations and Grading Options policy.

Due Dates for Final Grades

  • For classes with enrollment less than 50: grades will be due 48 hours after the final exam.
  • For classes with enrollment of 50 or more: grades will be due 72 hours after the final exam.

All grades are to be submitted by Wednesday, December 17, 2014 at 12:00 PM.


Absence from Class

In the event of absence due to a medical illness, students should review the syllabi for their courses with regard to the instructor's policy on absence. In cases of extended absence that impact a student's ability to participate in courses, faculty may request that students provide a note documenting that the absence is warranted, but such note should exclude specific diagnoses. General guidance regarding requests for such medical documentation can be found in the Health Center Notes policy.

  • If an Accommodation Verification Letter (AVL) is in existence and contains an accommodation related to attendance, the AVL should serve as evidence that absence is warranted and no further documentation should be required for the student.

Students are reminded that the decision to continue with a course needs to be evaluated in a timely fashion, with the guidance of faculty and your academic advisor. Careful consideration is in your best interest, as you will be held accountable and are solely responsible for any consequences that may arise from persisting in a given course rather than withdrawing from it.

For additional information regarding absence from classes due to University-sponsored activities; religious observances; and extended or other absences, please see the Absence from Class policy.

Audit Option

The Audit Option provides undergraduate and graduate students the opportunity of attending a course, but carries no credit and no standard letter grade. Participation in the course will be evidenced by the "AUD" grade designation on the transcript. The "AUD" grade designation does not affect a student's GPA. Please review the full Audit Option policy.

Class Cancellation Due to Unexpected Instructor Lateness/Absence

On rare occasions, instructors may be delayed or unable to attend a class due to unforeseen circumstances. In the event that an instructor does not appear in class due to an unexpected delay and has not notified class of his/her expected arrival time, class is cancelled after 15 minutes of the scheduled start of class. Please review the full Class Cancellation policy.

Course Add

During the pre-enrollment period through the end of Week 2 of the quarter, all students, with the exception of first-term freshmen, may add courses that are free from restrictions/permissions by using DrexelOne. Instructor or academic unit approval is conditional on class size limitations. Regardless of when you add a course, you are responsible for meeting all course requirements as mandated by the specific course syllabus.

Meet with your academic advisor if:

  • You encounter a course restriction/permission.
  • You have a course enrollment request beginning with Week 2 of the term.
  • You are a freshman—you need to meet with your academic advisor for any/all course schedule adjustments.
  • You are a new undergraduate transfer student.
  • You have been newly readmitted.

Course Drop

Please note that "dropping" a course and "withdrawing" from a course are distinct actions and governed by different policies. (See "Course Withdrawal" policy below.)

For all undergraduate students, courses may only be dropped during the "drop period," lasting from the beginning of the enrollment period through the end of Week 2 of the quarter. Dropping a course results in the course being removed from your academic record without a "W" appearing on your transcript—specifically, neither the course nor the grade of "W" appears on your transcript. Freshmen and new first-term transfer students must meet with their academic advisors to drop courses during the first quarter. Undergraduate upper-class students may use DrexelOne to drop courses. Approval of the instructor is not required to drop a course (but is required to withdraw from a course).

For "accelerated courses," which normally last five weeks, the drop period is limited to the first week of the course. Thus, for accelerated courses given during Weeks 1 through 5 of the regular term, the drop period is Week 1; for accelerated courses given during Weeks 6 through 10 of the regular term, the drop period is Week 6 (of the regular term).

Course Withdrawal

Withdrawing from courses may impact your academic progression and financial aid award. Before withdrawing from class, you are urged to review the impact of withdrawal on their program plan, particularly if withdrawing from critical pre-requisite courses. Contact Drexel Central or your academic advisor to determine the potential consequences of withdrawal on fulfillment of federal financial aid criteria. You are strongly encouraged to review the Satisfactory Academic Progress policy posted on the Drexel Central website.

Family Education Rights and Privacy Act (FERPA) Policy

The Family Educational Rights and Privacy Act ("FERPA") affords you as a student certain rights with respect to your education records.

Please take a moment to review the FERPA policy.

Grade of Incomplete (INC)

A grade of "INC" (Incomplete) may be reported in place of a letter grade for any course in which the instructor deems that the incomplete work can be completed by the student within an agreed upon time (which must be in accordance with the Grade of Incomplete Guidelines and the statute of limitations governing grade changes). The conditions and terms for the completion of the course are at the discretion of the instructor and are to be mutually agreed upon by the instructor and the student before the end of the term. It is strongly recommended that the student and instructor enter into an Incomplete Grade Contract to clarify expectations, deliverables and timeline.

General guidelines for considering an "INC" include if you have:

  • Successfully completed a significant amount of the required course work (at least 70% depending on the level and content of the course) and in the estimation of the instructor, have a reasonable likelihood of completing the course material.
  • Maintained a passing grade of C or better for your completed material.
  • A legitimate reason to request an "INC," as judged by your instructor.
  • Entered into an Incomplete Grade Contract with your instructor. The contract should be maintained by you, the instructor and the department.

The grade of "INC" should be entered at the time grades are submitted for the course. You are expected to fulfill the requirements of the agreement within one academic year of the "INC." If the grade is not submitted by the date established with the course instructor in the Incomplete Grade Contract, the "INC" grade will become a failing grade (F) on your academic record. This grade will be reflected in your GPA and will be considered as the final grade without the possibility to change. You are advised that once an incomplete grade is assigned, withdrawal from the course will not be considered.

Graduate Students: Students who are on probation cannot be offered an "INC" grade.

Graduating Seniors

Graduating seniors can begin their application for degree starting the summer before the onset of their senior year through to the application deadlines listed on the Drexel Central Graduation Dates and Deadlines page by completing and submitting the Application for Degree via DrexelOne. Indicating one's senior status by applying for a degree prior to the start of senior year will assist the University in assessing accurate billing for the final year at Drexel. For more information, please visit the Guide for Applying for a Degree.

International Students

Leave of Absence Options for International Students

1. International Vacation Term
In order to maintain active non-immigrant status, all F-1 and J-1 international students must be enrolled full-time (at least 12 credit hours for undergraduates and at least 9 credit hours for graduates) unless they have received authorization to enroll less-than-full-time (LTFT) or have been approved for an International Vacation term. F-1/J-1 international students who have registered full-time for 3 consecutive quarters (or 2 consecutive semesters), or who have begun their degree program in Winter or Spring quarter this year, are eligible for an International Vacation term in the Summer.

Typically, F-1/J-1 international students who wish to take an International Vacation term are asked report to the Office of International Students and Scholars Services (ISSS). All international freshmen who have been enrolled full-time in Fall, Winter, and Spring quarters, or whose degree program began in Winter or Spring quarter of this year, will automatically be enrolled in an International Vacation term in the Summer. For international students that are not freshmen, please contact ISSS to confirm your eligibility for an International Vacation term. Please note that F-1/J-1 international students can register less than full time while they are on an International Vacation term in or outside of the United States.

2. Temporary Leave of Absence
International students who are ineligible for an International Vacation term and wish to take a term off must apply for a Temporary Leave of Absence (TLOA) with ISSS. If you wish to apply, you must exit the U.S. immediately, or within two weeks of applying for a TLOA, and you may not re-enter the U.S. until the term is over. Please review the forms and policies relating to International Vacation terms and TLOAs.

Please Note: Students taking leave of absence for more than one term or will be outside the U.S. for more than five (5) months will have their I-20/DS-2019 terminated. The student must apply for a new I-20/DS-2019 before they return to the U.S. to resume their studies. To receive the new I-20/DS-2019, the student will need to obtain a "return support letter" from their academic advisor that sets forth the student's major, returning term, level of education, and estimated graduation date.

International Travel
Currently, all port of entry Customs and Border Patrol (CBP) officers will check each F-1 and J-1 student's SEVIS record to ensure that he/she is in "Active" status prior to admitting the student to the U.S. The implementation of this policy requires that students spend significantly longer time at the port of entry when arriving to the U.S. If you are a current international student, as always, make sure that you check with the ISSS before leaving the U.S. to ensure that:

  • Your F-1/J-1 student status is "Active"
  • You have an up-to-date travel signature on your I-20/DS-2019 (the travel signature is valid for one year from the last date of the travel signature)
  • Your visa is still valid until reentering the U.S.
  • Your passport is valid for at least 6 months into the future

In order to maintain lawful F-1 or J-1 non-immigrant status, international students must either be enrolled full-time or receive permission from the ISSS office to enroll Less-Than-Full-Time (LTFT). All LTFT requests must be submitted to ISSS with a proper approval and signature from the student's academic advisor by the add/drop deadline or at the latest before withdrawal deadline of every term.

Withdrawal from the University
If you are an international student withdrawing from Drexel, you will have your I-20/DS-2019 terminated and must plan for departure from the U.S. or apply to transfer to another university within two (2) weeks from withdrawal effective date. To avoid delay in transferring out, students must complete the withdrawal process with Drexel Central prior to enrolling in classes at the new institutions.

Readmission to Drexel
If you plan to return to Drexel, you should be aware that at the time of readmission you will need to apply for a new I-20/DS-2019. To receive the new I-20/DS-2019, you must present certain documents, including a readmission letter from your college/school and proof of financial support. International students who are transferring back to Drexel from another institution in the U.S. must provide the documents mentioned above along with the Transfer-In Form.

If you have any questions about the above mentioned policies, contact ISSS directly at 215-895-2502 or email

Late Add/Drop/Withdraw Form Submission After Week 7

Established by University policy, all student-initiated changes to academic record are time-sensitive:

  • The deadline to add or drop a course (via DrexelOne) is the end of Week 2 of the term.
  • The deadline to withdraw from a course (with advisor assistance) is the end of Week 7 of the term.

The academic appeal process is designed to uphold course add, drop and withdrawal academic policies, while providing a limited opportunity for the University to consider exigent circumstances in which a student missed an add/drop/withdrawal deadline and seeks to take late action.

Add/drop/withdraw appeals will only be considered in the event of extraordinary circumstances that prevented a student from changing his/her academic record by the respective deadlines. In the event of such circumstances, students are advised to immediately outreach to their academic advisor for guidance. Late appeals must be advanced before the close of the term in which they are sought.

All such requests made after Week 7 must be coordinated with your academic advisor and sent by the advisor to the Office of Academic Advising, Retention & Diversity, Main Building Suite 308, or in the case of graduate students, to the Office of Graduate Studies, Randell 240.

Exceptional consideration is afforded to military veterans who are called upon for active duty and thus must seek late withdrawal from courses. Military veterans called to active duty should coordinate with their academic advisor as soon as possible. If you do not have your academic advisor's contact information, please visit the academic advising directory.

Loan Exit Counseling for Graduating Students

All students who are graduating in the 2014-2015 academic year and borrowed federal loans (Perkins, Direct Subsidized, Direct Unsubsidized and Graduate PLUS loans) must complete loan exit counseling online at

Loan exit counseling provides you with important information about your repayment responsibilities and the various repayment options the Department of Education offers.

No Grade Reported (NGR)

The system-generated "NGR" is a temporary indicator. "NGR" will be recorded only if you have never attended the course.

Be advised that the "NGR" is not a grade, but a temporary indicator that requires prompt resolution leading either to the removal of the course from your record or the assignment of a grade.

Students have one term to resolve the "NGR" on their record. If a final grade is not reported by the end of the following term, an administrative grade of "F" will be reported and recorded on your transcript. This grade will be calculated in your GPA as a failure and is considered a permanent grade.

Graduate Students: Any "NGR" entered into the record for a student on probation must be converted into a regular grade by the end of the first week of the quarter that a student is back in school—not at the end of that quarter, as is the case for all other students.

Protecting Personally Identifiable Information

Drexel University is re-examining all internal policies and procedures related to records management in order to minimize the chances of inadvertent public disclosure of protected data within the Drexel community. At this time, here are several simple steps provided by the Office of Information Resources and Technology for improving data privacy and security generally:

  1. Be sure to use the minimum data necessary to complete a task. Don't reuse or redistribute a file that contains data that isn't needed.
  2. Don't store university data outside of the university's protected data centers. Exceptions may be granted upon request to
  3. Set up an approval process before the release of data. This can be as simple as a "second set of eyes" to review a message before sending it.
  4. Limit the number of copies of data that are made and the number of people with access to the data to the smallest number necessary to complete a task. Delete the data when it's no longer needed.
  5. Always double-check e-mail before sending it. Make sure it only contains content or attachments that you intend to share. Open attachments before sending them to check spreadsheets and presentation materials for "hidden" columns, rows or slides that should not be sent. It is extremely rare for it to be necessary to send personal data via e-mail.

Quarter/Semester Credit Conversion

When converting credits from semester to quarter or vice versa, the following conversion can be used:
1.0 semester credit = 1.5 quarter credits.

Senior Privilege

Senior Privilege affords seniors a one-time opportunity to take an additional final exam to make up a failing grade in a course required for graduation. The following criteria apply:

  1. Senior Privilege may be invoked only once during your undergraduate career.
  2. The failing grade must have been incurred during the period in which you are classified as a senior, and the failing grade must not have been assigned as the result of any academic honesty violation.
  3. You must have been enrolled in other course(s) during the term in which the course was taken (i.e. not on co-op).
  4. The make-up exam used for Senior Privilege must be taken during the second day of exam week in your final term.
  5. The grade for the exam must be reported to Drexel Central by the fourth day of the exam period.
  6. Your permanent record will show the fact that you took the course two different times. The grade earned in each will appear on the record and both grades will be included in the GPA calculation according to policy.

Senior Privilege does not exempt you from attending class and/or taking final exams in courses for which you are enrolled during the last term of their senior year. You are required to adhere to class attendance requirements for all other courses as specified by university policy.

  1. You must secure a Senior Privilege application form from the Drexel Central Forms & Applications page and fill in the required information.
  2. You must have your academic advisor verify eligibility and sign on the approval line.
  3. Take the completed form to the Cashier's Office in Drexel Central, Main Building 106, where you will pay the required special examination fee. The Cashier's Office must stamp the form to verify payment.
  4. Schedule an appointment with the instructor to establish the time for the exam.
  5. After the exam is administered, you will submit the Senior Privilege form to the instructor so that the instructor may record the grade received and sign the form to indicate that you completed the exam. The instructor shall make certain that the academic unit's seal, or the Dean or Director's signature, appears on the form.
  6. By the fourth day of exam week, the instructor submits the form to the Office of the University Registrar for recording of the grade.

Tracking Progress Toward Your Degree

You are encouraged to maintain reasonable academic progress toward your degree in terms of credits earned. Reasonable academic progress is provided by your program plan and, for full-time students, summarized in your specific degree audit, which is available via DegreeWorks.

Wait-Listing for Courses at Capacity

Colleges will identify courses for which they want to implement wait-listing. When you register into a wait-listed course that has reached capacity, you will be placed on a wait-list and notified by email of your placement on the waitlist. As more students are added to the list, a new section may be created at a time that best accommodates student schedules. You will be notified that you have been added to the newly created course by email. This capability enables departments and colleges to better anticipate and plan for course schedule needs each term.


Academic Advisors

Your advisor is a highly skilled individual dedicated to helping you navigate your way through Drexel from Orientation through to your graduation. Your advisor is here to help you make informed decisions, connect you to available resources, and assist you in developing as an individual both personally and professionally. To make the most of your experience at Drexel, your advisor is available to guide you.

Be sure not to miss out on an opportunity to outreach for support. Contact information for undergraduate advisors can be found in Undergraduate Advising Directory. Contact information for graduate advisors can be found in Graduate Advisor Directory.

Code of Conduct and Academic Honesty Policy

Undergraduate Students
We encourage students to review and abide by the University policy on Academic Integrity. The Academic Integrity policy is written in support of the University's strong commitment to high academic standards and integrity, and has been endorsed by the Undergraduate Student Government Association (USGA). The Academic Affairs Committee of the USGA has authored a Statement of Honor, which furthers these ideals; the Statement of Honor was approved by the USGA on August 4, 2006.

As members of the Drexel University undergraduate student body, we seek to uphold a learning environment that embraces preeminent standards of education, integrity, and community. We strive to conduct ourselves in a manner that is beyond reproach, adhering to the University's Code of Conduct and Academic Honesty policies. Devoted to the principles of mutual respect, equality, and honor, we assume an obligation to serve one another.

Graduate Students
As a Drexel University graduate student and aware of the University's mission, I commit myself to excellence in research, teaching, and service. In furtherance of that aim and because I understand that my actions affect all members of the Drexel community and my profession, I pledge to conduct myself with the highest integrity, honor, and respect in all my endeavors.

DegreeWorks: Graduation Requirements

DegreeWorks is software for degree auditing and course planning that can assist you in assessing your progress toward degree completion by providing a clear picture of degree requirements and courses completed. All students have access to DegreeWorks.

Students, faculty and professional advising staff access DegreeWorks through DrexelOne. There are graphic advising worksheets within DegreeWorks showing options for all requirements, helping you and your advisor determine academic progress and providing information to help with registration decisions. Students contemplating major changes can run what-if scenarios to see how completed courses apply to other majors. Plans of study can be developed by you and your advisor showing exactly which courses will be taken each term at Drexel.

DegreeWorks provides access to multiple services through hyperlinks: Drexel Central, Term Master Schedule, AskDrexel, DegreeWorks help, catalog pages and lists of Writing Intensive Courses.

Access DegreeWorks through DrexelOne, click the Student Tab, and click DegreeWorks: Graduation Requirements. The audit worksheet will open. If you have any questions or concerns about DegreeWorks, there is a Contact Us link at the top of the page.

Disability Accommodations

Through the Office of Disability Resources (ODR), the University provides reasonable accommodations to qualified individuals with disabilities to ensure equal educational and employment access, including equal access to University courses, programs, facilities, services, and activities. Please see the Office of Equality & Diversity's general policies page to access the Reasonable Accommodation of Individuals with Disabilities policy. ODR also provides resources to students with disabilities to assist them in becoming self-sufficient, independent, and successful members of the University's community and of the workplace communities they will join after graduation.

If you are seeking reasonable accommodations for your disabilities:

  • You must register with ODR to receive an accommodation. The staff of ODR will work closely with you to review medical documentation, assess your individual needs, and link you to the resources necessary to ensure the opportunity to participate fully in college life.
  • It is your responsibility to provide your Accommodation Verification Letter (AVL) to the person facilitating accommodations in advance of when those accommodations are needed, and to inform them of which of your approved accommodations you are requesting to use. For exam accommodations, you must notify your faculty member at least 5 business days (7 calendar days) in advance of the exam in order to be guaranteed your accommodation. Please visit the Office of Disability Resources website for more information.

If you request accommodations not listed on your AVL, you will be referred to ODR to have those additional requests reviewed and evaluated. The Office of Disability Resources is a department within the Office of Equality & Diversity.

Drexel Central: Your One Stop for
Financial and Registration Services

Drexel Central is the university's one-stop location for students and families to receive answers to all billing, financial aid and registration inquiries.

By visiting Drexel Central, you will be able to receive assistance in financial and registration services including:

  • Determining the financial consequences of program changes
  • Identifying sources of financial assistance
  • Reviewing financing options
  • Understanding the eBill
  • Obtaining transcripts and enrollment certifications

Drexel Central has four offices across three campuses:

  • University City Campus – Main Building, Room 106
  • Center City Campus – New College Building, Room 1142
  • Queen Lane Campus – Room G-27
  • School of Law – Room 451

You can visit any of these locations to discuss billing, financial aid or registration information.

You can also call Drexel Central's Call Center hosted by EdFinancial Services at 215-895-1600. You can find a list of office and call center operating hours at

Drexel Central can also be sent an electronic message via

The Drexel Central website,, offers a variety of services, including:

  • Step-by-step instructions for making payments, applying for financial aid and registering for classes
  • Video tutorials on financial aid information
  • Billing, financial aid and registration forms

Drexel Central may provide referrals to other offices if your questions are outside the scope of its operations. Common referrals include Academic Advising, Dragon Card, Dining Plans and Housing.

Drexel Student-Veterans

Drexel is proud to sponsor the Yellow Ribbon Program and provide educational opportunities for military veterans across all of the University's programs. The Office of Veteran Student Services unifies services and support, and provides mentorship for veterans. These services include the provision of: admissions assistance; financing & certification of benefits; academic resources and support services referrals.

The University is committed to promoting an environment that supports student-veterans at Drexel by assessing their individual needs and linking them to the services necessary to ensure the opportunity to participate fully in college life while meeting their service requirements.

To achieve this, the University takes into account the unique demands of student-veterans' military requirements; for instance, deployment and readmission. In those instances, the University will uphold the "Higher Education Opportunity Act" (posted September 18, 2009) which is posted on the Provost's Academic Policies page.

If you are a student-veteran with questions regarding how to manage your deployment requirements or other service oriented issues, you should consult with your academic advisor, who will assist with the development of a plan of action.

In addition, feel free to contact Dr. Rebecca Weidensaul, Associate Dean of Students, at 215-895-2501 or For more information, visit the Office of Veteran Student Services at 215 Creese Student Center, 3210 Chestnut Street.

Office of Information Resources and Technology

Course Open and Close Dates – By default, all courses in Drexel Learn open at the beginning of the term (Monday, September 22) and close when the term ends (Saturday, December 13). If you still require access to your course, please contact your instructor, who has the ability to open and close the course as needed. Note that you will need to be registered for the course before being added to the Drexel Learn class list. You will have the ability to adjust your registration during the respective Course Add schedule for accelerated and full-term courses.

Collaborate – One of the tools available in Drexel Learn is Collaborate Web Conferencing. This tool is separate from all of the other built-in tools and needs to be tested separately. To find out more about setting up your computer to run Collaborate, please visit the Tech Support tab within Drexel Learn and read through the Collaborate module.

Learn Student Orientation – All students are enrolled in an orientation course within Drexel Learn. This course will step you through the different tools that are available in Learn as well as let you try them out for yourself. We highly recommend that everyone go through the information provided to ensure that you are comfortable with the system before you have to submit an actual assignment or take a test that counts toward a grade.

Promoting a Diverse and Fair Learning Environment

The mission of the Office of Equality & Diversity (OED) is to promote, support, and sustain a welcoming University environment of equality, fairness and respect that fosters life-long learning through diversity and inclusion. OED is responsible for ensuring equal opportunity and compliance with University policies and federal, state and local laws prohibiting discrimination based upon race, color, religion, gender (sex), marital status, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity and expression, genetic information, and any other prohibited characteristic. See Drexel's Equality and Non-Discrimination Policy OED-1.

Title IX of the Education Amendments of 1972 ("Title IX") prohibits discrimination on the basis of sex in any federally funded education program or activity. Sexual harassment, which includes sexual violence, is a form of sex discrimination. Drexel University is committed to providing an environment free from discrimination, including discrimination based upon sex. Please take a moment to review the University's new Sexual Harassment and Misconduct Policy OED-3. The University provides support and resources to students, faculty, and professional staff to address concerns related to sex discrimination and has appointed Michele M. Rovinsky-Mayer, J.D., Associate Vice President, Office of Equality & Diversity, as its Title IX Coordinator. See Drexel's Title IX resource page for resources, including a listing of Deputy Title IX Coordinators.

If you have questions about or complaints concerning discrimination, harassment, and/or retaliation, contact Michele M. Rovinsky-Mayer, J.D. at 215-895-1405 or Please visit the OED website for more information.

Religious Observances

The University is committed to promoting an environment that supports cultural and spiritual diversity. It is essential you contact instructors before the conclusion of the add/drop period, end of Week 2, in order to request religious observance consideration for the term.

For more information, please review the Office of the Provost Statement on Religious Observances. For consultation concerns, please contact the Coordinator of Religious and Spiritual Life in the Office of the Dean of Students.

Security and Safety on Campus

The Drexel University Department of Public Safety has developed a number of crime prevention and awareness programs to educate the Drexel community in the various aspects of public safety. Information is provided to students, faculty, and staff to increase awareness of their surroundings, to provide safety and security recommendations, and educate everyone on what to do in emergency situations. We view these informational communications as an integral part of the development and implementation of the University's public safety program.

The University's safety and security initiatives focus on the importance of the community and partnerships. We enjoy excellent professional relationships with many public and private institutions, agencies and groups that play an important role in the Drexel community. One of our most important principles is that safety and security is a shared responsibility. It is imperative that our community members know, understand and practice a realistic approach to creating and maintaining the safest possible environment that is based on awareness, practices, partnerships, experience and common sense.

The Public Safety website contains a great deal of information that will help guide you. Here are some of the links that we think will be of great interest and benefit to you:

This message to Students via Drexel Official Mail was approved by
N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs